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  consular Information

CHILD BIRTH REGISTRATION

 

Effective 01 January 2008, Child Birth Registration should be submitted in person by either parent (Malaysian Citizen) at the High Commission of Malaysia, Canberra. The office no longer accepts application submitted by mail.

 

Please make an appointment to submit your application.

 

Appointment days: Monday to Thursday             

Appointment Time: 9:00am to 10:00am

Collection of Document: The same day after 3:00pm

 

Application for Child Registration and Passport can be done on the same day, and both documents can be obtained after 3pm in the same day.

 

If you are applying for Child Birth Registration and the Child's Passport, please lodge the applications before 10 a.m to ensure that both documents are ready the same day with the except for the application for paspport for the child whose father's birth place from Sabah/Sarawak the passport has to be referred to the Immigration Department of Sabah/Sarawak for approval prior to obtain the passport. This process may take more than a monthto be ready subject to approval by the Immigration Department. 

 

Please ensure you make enough photocopies of documents required for each application.  Refer to passport section for all the required documents.

 

The father of the child must be a Malaysian Citizen at the birth of the child.

 

NOTE:

 

The Father or Mother who is a Malaysian Citizen needs to sign the application form (Borang D) in front of the officer during submission of the application form.

 

The presence of the child is not required. However the child's thumb print on the form (Borang D) and child's photographs (at the back of the photos) must be witnessed and certified  by either the Malaysian Consulate or Honorary Consulate of Malaysia (New South Wales, Queensland and South Australia). 

 

As there is no Consulate or Honorary Consulate of Malaysia in Tasmania, applicants from Tasmania can get the thumb print witnessed and signed by either the Justice of the Peace  or a  Police Officer . 


Child Registration for Birth Certificate before a year old (Malaysian Father)

Required Documents (Bring all original documents and 2 copies of 1-8, no need to be certified.  Please sort the documents in 2 separate sets according to the sequence below):-

 

1.            Borang D (refer to download section)

 

2.            Child's Australian Birth Certificate (both sides) issued by Registry of Births, Deaths

               and Marriages, Australia

 

3.            Child's Autralian passport (if any)

 

4.            Parents' Malaysian Marriage certificates (It is compulsory to register your Marriage

               with the High Commission for Malaysia.  For details, please refer to Marriage 

               Registration)

 

5.            Parents' Birth Certificates (both sides)

 

6.            Parents' Identity cards (both sides)

 

7.            Parents' Passports  including visa page

 

8.            Current Certificate of Evidence of Residence Status (6 month validation) or Visa

               Entitlement Verification Online (VEVO), if the father is Permanent Resident.

 

9.            4 recent passport-size photographs of the child (Photographs could be taken at

               High Commission's office.) 

 

10.          Fee of AUD 25.00 cash or money order payable to High Commission of Malaysia.

 

 

Child Registration for Birth Certificate after a year old (Malaysian Father)

The registration takes place after the child turns (1) year old or when the application is received after the child turns a year old. 

 

NOTE:

 

The Father or Mother who is a Malaysia Citizen needs to sign the application form in front of the officer during submission of the application form.

 

The application will be submitted to Malaysia. The processing time could take up to 6 months and longer.

 

The presence of the child is not required. However the child's thumbprint on the form (page 5, Borang E) and child's photographs must be witnessed and certified by  either the Malaysian Consulate, Justice of the Peace  or a Police Officer.

The father or the mother must lodged the application in person and bring in all the original documents and 2 copies of each document requested below (no need to be certified).

 

Required Documents (Bring all original documents and 3 copies of 1-8, no need to be certified.  Please sort the documents in 3 separate sets according to the sequence below):-

 

1.             Borang E (refer to the downloads section)

 

2.             Child's Australian Birth Certificate (both sides) issued by Registry of Births, 

                Deaths and Marriages, Australia.

 

3.             Child's Australian passport (if any)

 

4.             Parents' Malaysian Marriage certificates (both sides)

 

5.             Parents' Birth Certificates (both sides)

 

6.             Parents' Identity cards (both sides)

 

7.             Parents' Passports including visa page

 

8.             Current Certificate of Evidence of Residence Status (6 month validation) or Visa

                Entitlement Verification Online (VEVO), if the father is Permanent Resident.

 

9.             Four (4) recent passport-size photographs of the child. The High Commission also

                provides photograph service from 9:00am to 11am, Monday to Thursday, with a 

                fee of AUD15.00 for 4 pieces - Cash payment only.

 

10.           Fee of AUD 25.00 made payable to Malaysian High Commission either by Money 

               Order or Bank Cheque. The office also accepts Cash payment.


Child Registration for Citizenship Certificate before a year old (Foreign Father)

 

Under item 15(2) of the Malaysia Federal Constitution, starting from 1 June 2010, a Malaysian mother and a foreign father will be able to apply for Malaysian citizenship for their child born overseas. Application can be made at the High Commission / Embassy / Consulate General under the following conditions and requirements:-

 

(i) application must be submitted within a year from the birth of the child;

 

(ii) the mother is a Malaysian when the child was born; and

   

(iii) the child was born in Australia after the date of legal marriage.

 

The High Commission / Embassy / Consulate General is not allowed to register a child who was born before 1 January 2010.  However, if the parents wish to do so, the Malaysian mother of the child is advised to check with Jabatan Pendaftaran Negara Malaysia (JPNM) / www.jpn.gov.my.

 

Both parents will have to appear in person before the Consular officer at the High Commission / Embassy / Consulate General when submitting their application.

 

The mother, who is a Malaysian Citizen, needs to sign the application form (Borang B) and Lampiran A.15(2) in front of the officer during submission of the application form.

 

The presence of the child is also required.  The child's thumb print on the application form (Borang B) and child's photographs (at the back of the photos) must be witnessed and certified by the High Commission.

 

Required Documents:

Bring the all original documents and 3 copies of required documents below, no need to be certified.  Please sort the documents in 3 separate sets according to the sequence below. Borang B and other supporting documents need to be printed on both sides (double sided print) and arranged according to the order as listed below:-

 

1.         Borang B ( Borang B.pdf ) and Lampiran A.15(2) (Lampiran A.pdf )- which is a

            joint-declaration form.

 

2.         Child's Australian Birth Certificate (both sides) issued by Registry of Births, Deaths

            and Marriages, Australia.

 

3.         Child's Australian passport (if any).

 

4.         Parents' Malaysian Marriage Certificates (it is compulsory to register your Marriage

            with the High Commission of Malaysia.  For details, please refer to Marriage

            Registration section).

 

5.         Parents' Birth Certificates (both sides).

 

6.         Parents'/Mother’s Identity Cards (both sides).

 

7.         Parents' Passports including visa page.

 

8.         Father's Citizenship Certificate.

 

9.         4 recent passport-size photographs of the child (photographs can be taken at High

            Commission's office).

 

10.       Fee of AUD 10.00 cash payable to Malaysian High Commission.

 

For Successful Application, Applicant and child will be required to go to the High Commission/Embassy/Consular General to:-

  

(a) Pay a fee of AUD $35 cash payable to High Commission of Malaysia; and

 

(b) Complete Lampiran A-WN ( Lampiran A-WN.pdf  in 3 sets).

 

Please bring along child's Australian birth certificate, 2 recent passport-size photographs of the child and parents’ identification document.

  

When ‘Sijil Warganegara’ is ready for collection, applicant will be required to go to High Commission / Embassy / Consular General again to collect and complete Lampiran C.15(2) ( Lampiran C.pdf ).

 

Child Registration for Birth Certificate by Single Parent

All applications will be submitted to Malaysia. The processing time could take up to 6 months and longer. The presence of the child is not required; however the child's thumbprint on the form (page 5, Borang E) and child's photographs must be witnessed and certified by  either the Malaysian Consulate, Justice of the Peace  or a Police Officer. The father or the mother must lodge the application in person and bring in all the original documents and 2 copies of each document requested below (no need to be certified) .

 

Required Documents (Bring all original documents and 2 copies of 2-6, no need to be certified.  Please sort the documents in 2 separate sets according to the sequence below):-

 

1.          Borang E 

 

2.          Child's Australian Birth Certificate (both sides)issued by Registry of Births, Deaths

             and Marriages, Australia

  

3.          Child's Australian passport (if any)

 

4.          Mother's/ Father's Birth Certificate (both sides)

 

5.          Mother's/ Father's Identity card (both sides)

 

6.          Mother's/ Father's Passport including visa page

 

7.          Single search document from your state Registry of Births, Deaths and Marriages to

             show you are  not married in that jurisdiction. This must be attested  by your local

             State Office of the Department of Foreign Affairs and Trade.

 

8.          Statutory Declaration signed and witnessed and signed by the Justice of the Peace

             stating that you are not married in any Australian Territory.

 

9.          Three (3) recent passport-size photographs of the child. 

 

10.        Fee of AUD 25.00 made payable to Malaysian High Commission either by Money

            Order or Bank Cheque. The office also accepts Cash payment.

 

 

Extraction of Birth Certificate

 

Extraction of birth certificate is not done by the High Commission.  You can get an extraction of the birth certificate by sending the application form directly to Malaysia.

 

Please download the application form at JPN.LM12-English.pdf. 

 

Complete form JPN.LM12 (Application for Search & Extraction).  For Sabah, please complete a different form - Borang N1.

 

Required Documents

 

1. A certified copy of applicant's identification (passport, birth certificate, etc.).

 

2. Payment of AUD 5.00 in cash which would cover the fee and return postage.

 

Submit the form with all related documents (using International Registered Post) to:-

 

Director, Death & Adoption Division

National Registration Department

Level 4, No. 20 Persiaran Perdana

65221 Putrajaya  

 

If you require further information or clarification on the required documents, kindly visit JPN website at http://www.jpn.gov.my/  or contact JPN at +603 8880 7000 (general line).

 

MARRIAGE CERTIFICATE 

Both applicants need to be present at the High Commission. 

 

Documents required (2 copies and arrange according to the order as listed below)

  • Form JPN KC.06 (download section)
  • Marriage certificate issued by Registry of Births, Deaths and Marriages, Australia
  • Couples' birth certificate
  • Couples' Malaysian identity card (both sides)
  • Couples'passport including visa page
  • Two (2) recent passport-size photographs of each person (Photo can be taken at High Commission's office in Canberra.)

NoteIn the case where the spouse is non-Malaysian, kindly provide birth certificate and passport.

 

Marriage that took place less than 6 months fee is AUD 10.00.

 

Marriage over 6 months - Please call the officer in charge for the fee before lodging the application.

  

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